XEPOS offers cutting-edge BJJ Gym Management Software designed specifically for BJJ gyms in the UK. Our all-in-one platform helps academies streamline student management, automate billing and memberships, track class attendance, and monitor belt progress effortlessly. With XEPOS, BJJ gyms can manage every aspect of their academy from a single dashboard, improving operational efficiency, boosting student retention, and supporting the growth of your Brazilian Jiu-Jitsu academy. The software also includes marketing tools to attract new students, lead management features, and real-time reporting to make informed decisions. Trusted by BJJ gyms across the UK, XEPOS ensures your academy runs smoothly while saving time and reducing administrative workload.
Student & Competition Team Management
XEPOS makes BJJ gym management software complete with powerful student and competition team management tools. Manage all student profiles, memberships, training history, waivers, and documents in one centralised platform. Coaches and staff can track attendance, monitor belt progress, and communicate with students seamlessly through the dedicated mobile app. With XEPOS, your BJJ gym can also manage competition teams, monitor tournament schedules, and track results — ensuring every athlete is prepared and connected, while saving hours of administrative work.
Contact SalesMembership Packs, Trials & Drop‑Ins
XEPOS helps your BJJ gym grow by offering flexible membership packs, trial classes, and drop-in options through its all-in-one BJJ gym management software. Set up unlimited class passes, trial plans, family memberships, and promotional offers to attract new students. Automate recurring memberships, monitor active and expired plans, and manage pricing for different student tiers. With XEPOS, you can also track student retention and analyze membership trends, ensuring your BJJ gym maximizes growth and engagement over time.
Contact SalesGi/No‑Gi Class Type Attendance & Check‑In
XEPOS streamlines class attendance and check-in for every BJJ gym with automated tracking and reporting. Whether it’s gi, no-gi, or specialty classes, XEPOS allows students to check in via mobile app, QR code, or tablet kiosk. Track real-time attendance, monitor class capacity, and instantly update student progress in your BJJ gym management software. The system also provides detailed attendance reports and insights, helping coaches make data-driven decisions to improve class scheduling and student performance.
Key Features:
Belt & Stripe Tracking
Monitor belt promotions, stripe progress, and grading history to keep students engaged and advancing efficiently in your BJJ gym.
Instructor & Staff Dashboard
Track instructor hours, performance, and payroll, while managing staff schedules and responsibilities across your academy.
Mobile Booking for Classes
Allow students to reserve class spots directly from their mobile devices, boosting attendance and convenience.
Retention Tracking
Monitor student engagement, active memberships, and class attendance to maximize retention and academy growth.
Team Performance Monitoring
Get insights into instructor effectiveness, class performance, and overall academy operations.
Retail Store & Equipment Sales
Sell gis, gear, and accessories within your software and track inventory alongside other operations.
Communication & Engagement
Send announcements, reminders, and updates to students, parents, and staff to boost engagement in your BJJ gym.
Student Self-Service Portal
Provide students with a portal to manage bookings, payments, class history, and personal progress without staff assistance.
Flexible Pricing & Packages
Support tiered memberships, class packs, family plans, and promotional pricing to attract and retain students.
Skill‑Level Class Restrictions
Assign classes by skill level (fundamentals, advanced, competition prep) to ensure the right students are in appropriate sessions.
Resource Calendar
Schedule mats, equipment, and training areas efficiently for your BJJ gym to avoid conflicts, optimise class flow, and maximise space usage.
Member & Staff Apps
Offer both student and instructor mobile apps so everyone can manage schedules, attendance, and messaging on their phones.
Instructor Assignment for Classes
Schedule instructors by skill and availability so each class in your BJJ gym has the right coach assigned.
Shared Curriculum & Training Modules
Upload and share instructional videos and curriculum content for consistent learning across belt levels.
Coach & Gym Performance Insights
Get insights into attendance rates, active member trends, retention metrics, and staff performance all in real time.
Multi-Location Support
Manage multiple BJJ gym branches from a single platform, centralizing operations and reporting for all academies.
No-Show Reporting
Track missed bookings and improve forecasting and scheduling accuracy.
Revenue Reporting by Discipline
Track revenue for gi, no‑gi, and specialty BJJ classes to optimise pricing and class performance.
XEPOS UK BJJ Gym Software Starting at £39/month
Launch and grow your BJJ gym with XEPOS UK BJJ Gym Software. Automate memberships, scheduling, billing, and belt tracking with one powerful platform — all from only £39 per month with expert support included.
Need a free quote? Reach out to our sales team at +443450345930
BUY NOWHave Questions? We’ve Got Answers.
Can the software track belt promotions and student progress?
Yes — belt rank and stripe tracking is a core feature, helping coaches monitor student progress and manage promotions efficiently.
Does it include marketing and lead tools?
Yes — XEPOS BJJ gym software includes integrated marketing features to capture leads, send automated follow‑ups, and run campaigns that grow your BJJ gym community.
Can multiple coaches use the system?
Yes — XEPOS BJJ gym software supports multiple instructor profiles with role‑based access, allowing coaches to view schedules, manage attendance, and update progression.
Will BJJ software work for small gyms or kids classes?
Yes — XEPOS BJJ gym software scales from small academies to larger schools and supports all class types, including adult and kids programs.
Does it integrate with payment gateways?
Yes — XEPOS BJJ gym software integrates with popular UK payment processors and gateways, allowing secure and seamless billing for memberships and retail.
Can I switch from my current system without losing data?
Yes — XEPOS BJJ gym software offers data migration support to help import existing student lists, attendance records, and billing information from other systems.
Is there reporting and analytics?
Yes — XEPOS BJJ gym software offers detailed reporting on revenue, attendance trends, student retention, and class performance to support data‑driven decisions.
Ready to revolutionise your BJJ gym management?
Join UK BJJ gyms already using XEPOS BJJ Gym Software — enjoy expert support, streamline operations, and start your free 30-day trial today.
Contact Sales