Xepos offers flexible membership pricing and resident concession rates tailored for UK councils, ensuring fairness and consistency across leisure facilities. With automated pricing policies, councils can easily manage membership plans, bookings, and facility fees, ensuring local residents and eligible groups receive the appropriate discounts or benefits. Xepos also supports dynamic pricing adjustments based on income, age, or location, helping councils respond to community needs while staying compliant with local authority guidelines and improving access to public leisure services.
Why Choose XEPOS For Your UK Councils?
Xepos is the ultimate solution for UK councils managing a diverse range of leisure facilities. From sports centres and swimming pools to community programs, Xepos centralizes all your operations in one platform. It simplifies booking management, membership tracking, EPOS, and access control, while ensuring safety, transparency, and consistent service delivery across multiple sites. With powerful reporting, automated communications, and seamless integrations, Xepos helps councils enhance efficiency, improve public safety, and deliver exceptional service to residents. By offering easy-to-use tools for both staff and management, Xepos reduces administrative burdens, increases productivity, and ensures compliance with local authority regulations.
Contact SalesCentralised Booking Control
With Xepos, councils can manage bookings across all their leisure facilities from a single platform, providing a comprehensive view of availability and schedules. This feature helps eliminate booking conflicts, allowing council staff to efficiently allocate resources and spaces. Whether it’s for a sports hall, swimming pool, or community centre, centralised booking ensures better coordination, improved planning, and enhanced user experience, all while reducing administrative overhead. The system’s real-time updates and intuitive interface also make it easy for staff and residents to track and modify bookings, ensuring seamless operations across all locations.
Contact SalesMulti-Site Facility Management
Xepos simplifies the management of multiple leisure facilities, enabling councils to oversee sports centres, swimming pools, gyms, and community spaces from one unified platform. Each facility can operate independently, with its own specific schedules and settings, but all sites share a centralised reporting system. This feature enables councils to gain real-time insights into all their locations, streamline operational processes, and ensure consistency across facilities, no matter how many sites are involved. By integrating various management functions, Xepos helps councils save time, reduce errors, and improve overall service delivery, making it easier to manage large-scale operations.
Contact SalesKey Features:
Multi-Screen POS Across Sites
Allow staff at any site to access POS screens for payments and sales, eliminating the need for fixed tills.
Capacity Management
Enforce safe attendance limits across facilities and sessions, ensuring public safety compliance at all times.
Access Control & Validation
Restrict entry based on booking, membership, or eligibility. Helps reduce misuse and ensures authorized access.
Programmes/Activities Management
Manage council-run classes, initiatives, and community programmes centrally, ensuring smooth execution and monitoring.
Automated Resident Communications
Send service updates, reminders, and closure notices automatically, keeping residents informed and engaged.
Audit-Ready & Powerful Reporting
Generate reports for attendance, income, and utilisation, making it easy to comply with audits and funding reviews.
Staff Permissions & Governance
Control who can issue refunds, overrides, or discounts, ensuring proper governance and reducing unauthorized actions.
Incident Handling
Close facilities instantly in emergencies and send automatic notifications to staff and residents for swift action.
Data & Performance Insights
Leverage data to improve service delivery, identify trends, and make informed decisions about resource allocation.
Self‑Service Check‑In
Fast, contactless resident check‑in at any facility via kiosks or apps, reducing queues and improving accessibility.
FOBs and Swipe/RFID Cards
Contactless access and membership validation with RFID, improving security and speed at entry points.
Membership Management
Manage all membership types, including family, concession, and pay-as-you-go, with full control over freezes, upgrades, and cancellations.
Member Mobile App
A resident‑facing app for bookings, schedule viewing, payments, and membership management.
Payment Automation
Recurring payment support for memberships and class fees, reducing administration and ensuring timely processing.
Attendance Tracking
Automated logging of attendance for sessions, programmes, and events to support usage tracking and safety.
Point of Sale (EPOS)
Integrated payments for services, memberships, and retail across all council leisure sites, streamlining transactions and improving efficiency.
Calendar Management of Resources
Easily manage staff, class schedules, and facility bookings with an integrated calendar system.
Maintenance & Closures
Instantly block access to facilities for planned or emergency closures, with automatic notifications to affected customers.
Have Questions? We’ve Got Answers.
Can the software handle multiple leisure facilities?
Yes, the software can manage multiple sites such as leisure centres, sports facilities, and community spaces from a single platform. Each site operates independently but shares centralised reporting and management.
How does the software improve member and resident access control?
The software allows contactless access via RFID, swipe cards, and fobs. This enables councils to control entry based on membership, booking, or eligibility, enhancing security and reducing misuse.
How can the software help with compliance and reporting?
The software generates audit-ready reports on attendance, income, and facility usage. This ensures councils remain compliant with regulatory requirements and easily provide data for audits or funding reviews.
Can staff manage and monitor access to facilities remotely?
Yes, staff can access and manage bookings, payments, and access controls remotely from any internet-enabled device, providing flexibility and improving management efficiency across sites.
Is the software suitable for councils with high foot traffic?
Yes, it is designed to handle high-volume traffic and usage, with real-time updates and multiple access points, ensuring smooth operations even in busy council leisure facilities.
Can I get a demo of the software before purchasing?
Yes, we offer a free 30-day trial that lets councils explore all features of the software, allowing you to assess its effectiveness before making a purchase decision.
Ready to streamline your Council Leisure Management?
Join hundreds of UK councils already using our all-in-one software — get expert support and start your free 30-day trial today.
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