Kids Activity Management Software

Powering Kids Clubs, Camps and Activities with Smarter Bookings and Management.

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Discover the benefits

Why Choose XEPOS For Your Kids Activities?

XEPOS Kids Activity Management Software is the all-in-one solution for kids clubs, holiday camps, after-school programmes, schools, activity centres, and children’s activity providers looking to streamline operations and grow participation. Designed to simplify every aspect of activity management, XEPOS combines online bookings, registrations, attendance tracking, memberships, parent communication, staff management, and secure payment processing into one powerful platform. Whether you run a kids club, summer camp, breakfast club, youth programme, or multi-activity centre, our Kids Activity Management Software helps reduce administration, improve efficiency, and deliver a seamless experience for both staff and parents. With automated workflows, real-time reporting, waiting lists, digital consent forms, and a dedicated parent portal, XEPOS Kids Activity Management Software empowers organisations to manage, grow, and scale children’s activities with confidence. Trusted by activity providers across the UK, XEPOS Kids Activity Management Software gives you everything needed to increase bookings, maximise revenue, and create exceptional experiences for every child.

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Parent Portal & Online Bookings

  • Self-Service Parent Portal: Give families complete control over bookings, payments, and child activity management.

  • Smart Booking Automation : Manage availability, recurring sessions, and capacity rules automatically.

  • Digital Family Accounts: Link multiple children, manage profiles, and handle all activity interactions in one place.

  • Automated Parent Engagement: Send personalised updates, reminders & schedule notifications.

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Child & Attendance Management

  • Advanced Child Profiles: Store comprehensive participant records, preferences, requirements, and activity history.

  • Real-Time Attendance Intelligence: Track attendance trends, check-ins, participation, and session records instantly.

  • Digital Check-In Technology: Streamline arrivals, collections, and staff verification processes.

  • Centralised Child Database: Access all family, attendance, and engagement information from one dashboard.

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Activity/Camp Management

  • Automated Billing: Recurring subscriptions, trial passes, and class packs are billed automatically.

  • Multi-Programme Management: Offer different membership levels, family plans, or drop-in pricing for flexible options.

  • Capacity & Resource Control: Optimise spaces, staff availability, and activity limits in real time.

  • Membership & Pass Management: Build flexible plans, subscriptions, passes, and loyalty options.

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Key Features:

Staff Scheduling & Rostering

Create instructor schedules and assign responsibilities effortlessly.

Role-Based Access Control

Control system access by assigning secure permissions for admins, staff, and managers.

Digital Registration Forms

Collect participant details, preferences, and required information through online forms.

Waiting List Management

Automatically manage fully booked sessions and notify families when spaces open.

Promotional Campaigns

Create special pricing, discount codes, and targeted activity promotions.

Integrated Payments

Process bookings, memberships, invoices, and transactions through secure payment workflows.

Calendar Integration

Sync activities, classes, camps, and schedules across calendars for easier planning.

Facility Management

Manage rooms, equipment, spaces, and activity resources efficiently in real-time.

Refund Management

Process cancellations and refunds efficiently while keeping payment records updated.

Mobile-Friendly Management

Members and staff can access schedules, bookings, and progress on mobile.

Retention Insights

Analyse customer engagement, booking patterns, and participation trends to improve retention.

Class & Session Scheduling

Create and manage timetables, sessions, and activity calendars with ease.

Compliance Records

Manage consent forms, health details, permissions, and essential documentation.

Automated Follow-Ups

Re-engage inactive customers and increase participation through smart campaigns.

Payment Tracking

Monitor paid, pending, and overdue transactions with real-time visibility.

Multiple Tier Assignments

Assign members to different membership levels or class tiers with flexible benefits.

Event Ticketing

Create and manage tickets for children’s events, and workshops with easy online booking.

Revenue & Booking Analytics

Track sales, bookings, attendance, and performance with detailed reports.

XEPOS UK Kids Activity Software Starting at £39/month

Launch and grow your kids clubs, camps, and activity programmes with XEPOS Kids Activity Management Software. Manage online bookings, payments, and parent communication in one powerful platform — all from just £39 per month with expert support included.

Need a free quote? Reach out to our sales team at 03450345930

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Have Questions? We’ve Got Answers.

Yes, XEPOS Kids Activity Management Software allows parents to browse activities, book sessions, manage schedules, and make secure online payments.

Yes, XEPOS Kids Activity Management Software stores child profiles, emergency contacts, medical details, consent forms, and activity records securely.

Yes, XEPOS Kids Activity Management Software supports multi-location management for clubs, camps, schools, and activity centres.

Yes, XEPOS Kids Activity Management Software automates bookings, registrations, payments, reporting, and communication to save time.

Yes, XEPOS Kids Activity Management Software supports schools, childcare providers, kids clubs, camps, and activity organisations.

Yes, XEPOS Kids Activity Management Software provides reports for bookings, revenue, attendance, memberships, and activity performance.

Yes, XEPOS Kids Activity Management Software helps manage staff schedules, instructor assignments, availability, and access permissions.

Ready to Transform Your Kids Activity Management?

Join UK kids clubs using XEPOS Kids Activity Management Software to simplify bookings, payments, and start your free 30-day trial today.

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