Why Choose XEPOS for Your Leisure Centre?
Elevate the way your leisure centre operates with our specialised management software, purpose‑built to support every aspect of your facility’s workflow. From powerful reporting and real‑time inventory control to intuitive online booking and member engagement tools, our platform equips you with the insights and automation you need to run your centre efficiently. Empower your team to streamline class and event scheduling, manage memberships with ease, track attendance through RFID/FOB access, and build customer loyalty with targeted programmes — all through one cohesive, cloud‑based solution designed for leisure success.
Contact SalesFacility & Space Scheduling
XEPOS revolutionizes the way your leisure centre manages its resources, offering a powerful facility and space scheduling tool designed for high-demand environments. Whether you’re booking a sports hall, pool, or studio, XEPOS ensures seamless scheduling and real-time availability updates. The system allows you to set specific times for each resource, ensuring that bookings for your gym, swimming pool, or multi-purpose room don’t overlap, and that staff can easily monitor and allocate space. With intuitive drag-and-drop functionality, XEPOS maximizes space efficiency and helps prevent scheduling conflicts, ensuring a smooth operation at all times.
Contact SalesSelf-Service Check-In & Sign-Up
XEPOS provides a highly efficient self-service check-in solution that reduces waiting times and enhances the customer experience. Members can easily check in to any facility—whether it’s the swimming pool, gym, or sports hall—using XEPOS’s self-service kiosks or mobile app. This streamlined process helps your leisure centre handle high footfall during peak hours without bottlenecks at the reception. By integrating self-service check-ins with bookings, access control, and membership data, XEPOS provides a hassle-free way for your customers to access facilities quickly and independently, while maintaining full control over security and membership status.
Contact SalesClasses & Programme Management
XEPOS offers an advanced classes and programme management system that’s tailor-made for leisure centres operating various classes and activities. Whether it’s fitness classes, swimming lessons, or studio-based programmes, XEPOS provides an easy-to-use platform for managing schedules, instructor assignments, and attendance. You can assign resources like sports halls, studios, or pools directly to your sessions, and the system automatically tracks usage and capacity in real time. XEPOS also supports automated communications for reminders, cancellations, and confirmations, ensuring your members are always informed and engaged.
Contact SalesTop Features
Multi-Screen POS Access
Use the same POS system across reception desks, kiosks, tablets, or mobiles, enabling sales and payments from anywhere.
Sports Hall Booking
Manage bookings for sports halls with clear scheduling, capacity limits, and easy integration with other activities.
Gym Management
Oversee gym sessions, equipment usage, and membership data, ensuring efficient management of resources.
Equipment Hire
Track and manage the hire of gym equipment, ensuring availability and maintaining records for each item.
Membership Management
Manage all membership types, including family, concession, and pay-as-you-go, with full control over freezes, upgrades, and cancellations.
Capacity & Session Controls
Set maximum session or space limits for safety and manage demand across both online bookings and walk-ins.
Access Control Integration
Integrate entry via QR codes, PINs, or turnstiles linked to bookings or memberships to ensure authorized access only.
Staff Scheduling & Roles
Manage staff shifts and access permissions by area, ensuring restricted access to sensitive actions.
Automated Communications
Automatically send booking confirmations, reminders, cancellations, and service alerts to customers.
Reporting & Insights
Gain valuable insights with reports on attendance, utilization, and revenue by facility and time period.
Maintenance & Closures
Instantly block access to facilities for planned or emergency closures, with automatic notifications to affected customers.
Calendar Management of Resources
Easily manage staff, class schedules, and facility bookings with an integrated calendar system.
Payment Automation
Automate recurring payments through direct debits, ensuring timely payments from members and reducing administrative workload.
Marketing & Communication
Automate marketing campaigns and communications with members through email, SMS, and app notifications.
Turnstiles
Integrate turnstile systems with access control to regulate entry, monitor usage in real-time, and enhance security at your leisure centre.
Have Questions? We’ve Got Answers.
Can I manage multiple classes and activities for different age groups?
Yes, the software supports diverse class types, including fitness, swimming, yoga, and more, and allows you to organise them by age group, skill level, and instructor.
Does the software include payment and billing features?
Yes, it automates payment processing, manages recurring billing, sends reminders, and offers integrated payment solutions, helping you efficiently track revenue and reduce missed payments.
Can I manage events and special activities within the software?
Yes, you can organise and manage special events, competitions, or seasonal promotions with automated registration, scheduling, and payment processing.
Can I sell retail products and services through the software?
Yes, it includes an integrated EPOS system for selling retail products, memberships, and services, making it easy to manage sales and inventory.
Is there customer support available if I need assistance?
Yes, the software includes dedicated customer support, available via phone, email, and live chat to assist you whenever needed.
Ready to optimise your leisure centre operations?
Join hundreds of leisure centres already using our all-in-one software — get expert support and start your free 30-day trial today.
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