Why Choose XEPOS for Your Leisure Trust?
XEPOS provides powerful leisure trust management software for UK organisations responsible for operating and maintaining multiple leisure facilities under council and charitable contracts. Designed specifically for the UK public-sector leisure market, XEPOS helps leisure trusts manage facilities, bookings, memberships, payments, programmes, staffing, and performance reporting from a single, unified platform. Whether running sports centres, swimming pools, gyms, or community facilities, XEPOS enables trusts to balance accessibility, operational efficiency, and commercial sustainability while meeting local authority KPIs and community service objectives across the UK. Built to support multi-site leisure trust operations, the platform offers centralised control over leisure facilities management, customer access models, and capacity and demand planning, helping trusts optimise resources while maintaining inclusive community access.
Contact SalesSmart Self-Service Booking & Turnstile Access
XEPOS delivers intelligent self-service booking software and access control systems for leisure trusts, combining online bookings, digital check-in, and turnstile-controlled access into a single platform. XEPOS integrates bookings, memberships, and pay-as-you-go access directly with turnstiles to automate facility entry, reduce front-desk queues, and improve visitor flow. This supports secure, auditable access management across leisure facilities while improving customer experience and operational efficiency. XEPOS helps leisure trusts manage peak times through capacity controls and pre-booked access, reducing congestion and improving safety.
Contact SalesMembership & Pay-As-You-Go Models
XEPOS offers flexible membership management software UK designed for leisure trust operations, supporting subscription memberships, pay-as-you-go access, concessions, and subsidised activity models. XEPOS enables leisure trusts to configure pricing, access rules, and eligibility criteria aligned with local authority agreements, community programmes, and inclusion objectives. By managing memberships and casual usage centrally, XEPOS helps UK leisure trusts increase participation, improve revenue control, and maintain transparent reporting across multiple leisure facilities.
Contact SalesMulti-Centre Facilities Management
XEPOS provides advanced leisure trust facilities management software UK, allowing UK leisure trusts to operate multiple leisure centres and community facilities under one unified system. XEPOS centralises customer accounts, capacity and demand controls, facility availability, planned maintenance, and downtime handling, while delivering shared reporting and operational oversight across all sites. This enables leisure trusts to manage sports centres, swimming pools, gyms, and multi-use facilities efficiently while maintaining service continuity, accessibility, and compliance with council contracts.
Contact SalesTop Features
Equipment Hire
Track and manage hire of leisure equipment, ensuring availability and record-keeping for each item.
Multi-Screen EPOS Access
Take payments from any desk, department, or device to improve service speed and operational flexibility.
Unified Customer Accounts
Allow customers to use a single account across all trust-operated leisure centres and facilities.
Capacity & Demand Controls
Monitor and control peak usage to balance accessibility, safety, and facility availability.
Staff & Instructor Management
Assign staff and instructors across sites and activities using role-based permissions.
Automated Messaging
Send booking confirmations, updates, reminders, and cancellations automatically to customers.
Central Programme Management
Plan, manage, and deliver classes, activities, and community initiatives consistently across all sites.
Maintenance/Downtime Handling
Manage planned maintenance and unplanned closures with automated customer notifications.
Calendar-Based Resource Management
Coordinate facilities, classes, and resources using a centralised calendar view.
Session & Entry Validation
Ensure only authorised users access facilities based on bookings or membership rules.
Gym Management
Oversee gym sessions, equipment usage, and member access with efficient resource control.
Revenue & Subsidy Reporting
Separate commercial income from subsidised activity for transparent financial reporting.
Contract Performance Reporting
Track participation, usage, and service performance against council KPIs and trust contracts.
Member Sign-Up & Registration
Enable members to sign up online, create accounts, and access leisure facilities quickly through a secure registration process.
Access Control Integration
Integrate entry via QR codes, PINs, or turnstiles linked to bookings or memberships to ensure authorised access only.
XEPOS UK Leisure Management Software Starting at £29/month
Launch and grow your leisure centre with XEPOS UK Leisure Centre Software. Streamline bookings, memberships, class scheduling, payments, and facility management with one powerful platform — all from just £29 per month, with expert support included.
Need a free quote? Reach out to our sales team at +443450345930
BUY NOWHave Questions? We’ve Got Answers.
Can customers book facilities and sessions online?
Yes, customers can book classes, sessions, and facilities online and check in using self-service kiosks or digital check-in.
How does the system help manage peak usage and capacity?
The software includes capacity and demand controls to manage peak times, improve safety, and maintain fair access across leisure facilities.
Can revenue and subsidised activity be reported separately?
Yes, commercial income and subsidised activities can be reported separately for transparent financial and compliance reporting.
Is the software suitable for charitable leisure trusts?
Yes, it is built for charitable and not-for-profit leisure trusts operating under local authority contracts.
How does the software reduce front-desk workload?
By enabling online booking, self-service check-in, automated messaging, and turnstile access, the system significantly reduces manual front-desk tasks.
Is the software cloud-based and secure?
Yes, the platform is cloud-based with secure access controls, supporting reliable operations across UK leisure trust facilities.
Ready to modernise your leisure trust management?
Join hundreds of leisure trusts already using our all-in-one software — get expert support and start your free 30-day trial today.
Contact Sales