Why Choose XEPOS for Your Leisure Trust?
XEPOS provides powerful leisure trust management software UK for UK organisations responsible for operating and maintaining multiple leisure facilities under council and charitable contracts. Designed specifically for the UK public-sector leisure market, XEPOS helps leisure trusts manage facilities, bookings, memberships, payments, programmes, staffing, and performance reporting from a single, unified platform. Whether running sports centres, swimming pools, gyms, or community facilities, XEPOS enables trusts to balance accessibility, operational efficiency, and commercial sustainability while meeting local authority KPIs and community service objectives across the UK. Built to support multi-site leisure trust operations, the platform offers centralised control over leisure facilities management, customer access models, and capacity and demand planning, helping trusts optimise resources while maintaining inclusive community access.
Contact SalesSmart Self-Service Booking & Turnstile Access
XEPOS delivers intelligent self-service booking software and access control systems for leisure trusts, combining online bookings, digital check-in, and turnstile-controlled access into a single platform. XEPOS integrates bookings, memberships, and pay-as-you-go access directly with turnstiles to automate facility entry, reduce front-desk queues, and improve visitor flow. This supports secure, auditable access management across leisure facilities while improving customer experience and operational efficiency. XEPOS helps leisure trusts manage peak times through capacity controls and pre-booked access, reducing congestion and improving safety.
Contact SalesMembership & Pay-As-You-Go Models
XEPOS offers flexible membership management software UK designed for leisure trust operations, supporting subscription memberships, pay-as-you-go access, concessions, and subsidised activity models. XEPOS enables leisure trusts to configure pricing, access rules, and eligibility criteria aligned with local authority agreements, community programmes, and inclusion objectives. By managing memberships and casual usage centrally, XEPOS helps UK leisure trusts increase participation, improve revenue control, and maintain transparent reporting across multiple leisure facilities.
Contact SalesMulti-Centre Facilities Management
XEPOS provides advanced leisure trust facilities management software UK, allowing UK leisure trusts to operate multiple leisure centres and community facilities under one unified system. XEPOS centralises customer accounts, capacity and demand controls, facility availability, planned maintenance, and downtime handling, while delivering shared reporting and operational oversight across all sites. This enables leisure trusts to manage sports centres, swimming pools, gyms, and multi-use facilities efficiently while maintaining service continuity, accessibility, and compliance with council contracts.
Contact SalesTop Features
Multi-Screen POS Access
Use the same POS system across reception desks, kiosks, tablets, or mobiles, enabling sales and payments from anywhere.
Sports Hall Booking
Manage bookings for sports halls with clear scheduling, capacity limits, and easy integration with other activities.
Gym Management
Oversee gym sessions, equipment usage, and membership data, ensuring efficient management of resources.
Equipment Hire
Track and manage the hire of gym equipment, ensuring availability and maintaining records for each item.
Membership Management
Manage all membership types, including family, concession, and pay-as-you-go, with full control over freezes, upgrades, and cancellations.
Capacity & Session Controls
Set maximum session or space limits for safety and manage demand across both online bookings and walk-ins.
Access Control Integration
Integrate entry via QR codes, PINs, or turnstiles linked to bookings or memberships to ensure authorized access only.
Staff Scheduling & Roles
Manage staff shifts and access permissions by area, ensuring restricted access to sensitive actions.
Automated Communications
Automatically send booking confirmations, reminders, cancellations, and service alerts to customers.
Reporting & Insights
Gain valuable insights with reports on attendance, utilization, and revenue by facility and time period.
Maintenance & Closures
Instantly block access to facilities for planned or emergency closures, with automatic notifications to affected customers.
Calendar Management of Resources
Easily manage staff, class schedules, and facility bookings with an integrated calendar system.
Payment Automation
Automate recurring payments through direct debits, ensuring timely payments from members and reducing administrative workload.
Marketing & Communication
Automate marketing campaigns and communications with members through email, SMS, and app notifications.
Turnstiles
Integrate turnstile systems with access control to regulate entry, monitor usage in real-time, and enhance security at your leisure centre.
Have Questions? We’ve Got Answers.
Can I manage multiple classes and activities for different age groups?
Yes, the software supports diverse class types, including fitness, swimming, yoga, and more, and allows you to organise them by age group, skill level, and instructor.
Does the software include payment and billing features?
Yes, it automates payment processing, manages recurring billing, sends reminders, and offers integrated payment solutions, helping you efficiently track revenue and reduce missed payments.
Can I manage events and special activities within the software?
Yes, you can organise and manage special events, competitions, or seasonal promotions with automated registration, scheduling, and payment processing.
Can I sell retail products and services through the software?
Yes, it includes an integrated EPOS system for selling retail products, memberships, and services, making it easy to manage sales and inventory.
Is there customer support available if I need assistance?
Yes, the software includes dedicated customer support, available via phone, email, and live chat to assist you whenever needed.
Ready to optimise your leisure centre operations?
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