Why Choose XEPOS For Your MMA Gym?
Xepos offers the ultimate all-in-one management software specifically designed for MMA gyms, streamlining every aspect of your operations. From efficient class scheduling and membership management to belt progression tracking and seamless payment processing, Xepos simplifies your day-to-day tasks. With advanced features tailored to MMA gyms, such as multi-discipline support, automated grading systems, and integrated communication tools, Xepos helps you optimize training sessions, enhance student engagement, and drive business growth. Whether you’re managing a single gym or multiple locations, Xepos is the complete solution for running your MMA gym with ease and precision.
Contact SalesClass Planner & Booking Engine
With Xepos’ Class Planner & Booking Engine, managing your MMA gym’s schedule has never been easier. This powerful feature allows you to organise classes across various disciplines, skill levels, and instructors with complete flexibility. You can set up distinct timetables for different martial arts styles and ensure that each class is tailored to the needs of its participants. Students can easily reserve their spots online through an intuitive mobile or web interface, making it convenient for them to manage their training schedule. Additionally, capacity limits are automatically enforced to ensure that classes are never overcrowded, and calendar integrations sync seamlessly with other systems.
Contact SalesMember Lifecycle & Subscription Control
Xepos offers a comprehensive solution for managing the entire lifecycle of your MMA gym’s members. From the moment a member joins, you can seamlessly track their status through various stages, including onboarding, membership renewals, freezes, upgrades, cancellations, and more. This feature allows for automated recurring billing, reducing the manual effort and risk of human error. Whether it’s a monthly membership or a family plan, Xepos ensures that all payments are processed accurately, and that each transaction is recorded for your reference. By centralising all member-related activities in one system, you gain valuable insights into your gym’s membership health, such as retention rates and engagement trends.
Contact SalesGrading & Examination Scheduling
Xepos’ Grading & Examination Scheduling feature is designed to simplify and streamline the entire belt progression process for your MMA gym. It allows you to easily schedule grading sessions and examinations, ensuring they run smoothly without scheduling conflicts. You can set specific eligibility criteria such as required attendance, time in grade, or skill proficiency before students are eligible for their next belt test. This system automatically tracks each student’s progress and provides instructors with detailed reports on training history, so they can confidently assess each student’s readiness for promotion.
Contact SalesKey Features:
Custom Workout & Training Plan Builder
Allow instructors to create and track personalised training plans for individual students or groups.
Gift Cards & Store Credit
Offer convenient gift cards and flexible store credit options for classes, merchandise, and events, enhancing customer experience.
Gym Access Control Integration
Allow secure and independent member check-ins with QR/RFID/biometric access systems.
Health & Safety Compliance Tools
Keep your gym safe and compliant with integrated waiver forms, medical notes, and emergency contact tracking.
Mobile App for Members & Coaches
Empower students and coaches with a mobile app for class booking, progress tracking, and real-time communication.
Competition & Event Management
Easily organise tournaments, sparring events, and belt days with automated registration and payment features.
Attendance Tracking
Easily monitor member attendance with real-time, automated tracking for classes, sessions, and events.
Class Scheduling & Timetables
Effortlessly create, manage, and view class schedules with customizable timetables and easy instructor assignments.
Advanced Belt & Skill Mapping
Visual progress paths show students exactly what skills or time they need to reach the next belt.
Multi-Discipline Support
Run multiple martial arts styles within one system, each with its own timetable, grading, and membership rules.
Online Class Bookings
Allow students to book classes in advance, with booking limits to prevent overcrowding and maintain safety.
Trial Class Management
Manage free or paid trial sessions with automatic conversion prompts and limitations to prevent misuse.
Multi-Screen POS Access
Accept payments at reception, gym-side, or on mobile devices, with seamless integration for memberships, gradings, and merchandise.
Online Store & Merchandise Fulfilment
Sell gym gear and merchandise online, with inventory sync and integrated shipping options.
Integrated Marketing Tools
Boost member acquisition and retention with built-in email/SMS campaigns and automated promotional tools.
Capacity & Safety Controls
Set class size limits based on available space or instructor ratios to ensure safe training environments.
Retention & Progress Reporting
Monitor student retention, belt progression, and identify potential drop-off risks for improved engagement.
Performance Analytics & Insights
Track income by martial art, class type, or coach to support pricing decisions and growth planning.
Have Questions? We’ve Got Answers.
Can this software manage multiple disciplines like MMA, BJJ, Muay Thai, and Boxing?
Yes, it supports various martial arts disciplines with unique timetables, grading, and membership rules for each.
Can the system automate billing and membership renewals?
Yes, it handles recurring billing, payment reminders, and automated renewals to reduce admin work.
Can I sell merchandise and equipment through the system?
Yes, integrated EPOS lets you sell gear, uniforms, supplements, and track inventory.
Is there a member self‑service portal?
Yes, members can manage bookings, view schedules, update profiles, and track progress online.
Is the system suitable for gyms with multiple locations?
Yes, it scales easily to manage operations across multiple MMA training facilities.
Is support available if I need help setting up or using the software?
Yes, dedicated support is available via email, phone, and online resources to assist you.
Ready to transform your MMA gym operations?
Join hundreds of MMA gyms already using our all-in-one software — get expert UK-based support and start your free 30-day trial today.
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