XEPOS offers the smarter software for handling bookings, payments, and events in UK community centres. Designed to streamline operations, our solution simplifies room bookings, event scheduling, and payment processing for community venues, village halls, and local centres. With user-friendly features tailored to meet the unique needs of community spaces, XEPOS helps you save time, reduce administrative workload, and enhance operational efficiency. Our all-in-one community centre software includes powerful tools for online booking requests, recurring group bookings, staff coordination, automated confirmations, and payment tracking, ensuring a seamless experience for both administrators and users. Whether you’re managing local events, coordinating group bookings, or handling payments, XEPOS offers the complete solution for UK community centres to run smoothly, improve organisation, and optimise event management.
Hall Reservations + Online Booking Requests
XEPOS simplifies room booking and hall reservations for UK community centres, village halls, and local venues. Effortlessly manage availability for halls, rooms, and shared spaces with our intuitive software. The online booking requests feature allows users to easily submit booking requests, making it seamless for administrators to approve or decline reservations. This efficient system reduces the administrative burden, enhances event management, and ensures the smooth operation of your community centre or public venue.
Contact SalesMultiple POS Screens & Mobile App
XEPOS enables multiple POS screens across your UK community centre, village hall, or local venue, allowing staff to process payments and manage services from any desk, tablet, kiosk, or mobile device. With the mobile app, staff can also accept payments, check bookings, and manage events directly from their smartphones, providing flexibility and convenience for on-the-go service. This seamless integration enhances customer service, reduces wait times, and ensures smooth operations across multiple locations within your venue. Whether at reception, event spaces, or outdoor areas, XEPOS ensures you can run your operations anywhere, at any time.
Contact SalesEvent Management & Ticketing with Check-in
XEPOS offers a comprehensive event management solution that combines event registration, ticketing, and check-in features. Seamlessly handle event sign-ups, sell tickets, track payments, and ensure smooth entry with QR code check-ins or staff verification. Perfect for managing both paid events and community activities, XEPOS ensures your events are efficiently organised from start to finish, with real-time attendance tracking and automated entry control. The system also offers capacity management and automated notifications to ensure a hassle-free experience for both organisers and attendees.
Key Features:
Recurring Group Bookings
Support regular bookings for clubs, classes, and community groups with flexible scheduling options.
Simple Pricing & Passes
Offer various pricing options, including hourly hire, memberships, and pay-as-you-go models.
Staff & Volunteer Coordination
Efficiently organize and manage staff or volunteer assignments for events and sessions.
Community Announcements
Easily share important notices and closures with the community via centralized communications.
Financial Summaries
Monitor income generated by room bookings and events to assist with budgeting and planning.
Membership Management
Community centres often offer memberships for access to various rooms, classes, or facilities.
Online & App Bookings
Allow members to book rooms, events, and activities online or via a mobile app with real-time availability.
Capacity & Session Control
Set attendance limits and session rules to ensure safety and comply with community centre policies.
Access Control Integration
Control entry using QR codes, PINs, or turnstiles, linked to membership or booking status.
Facility Usage Analytics
Provide detailed reports and analytics on facility usage, helping identify trends and improve space management.
Community Feedback
Collect feedback from members through surveys and reviews to enhance service offerings and member satisfaction.
Calendar Integration
Sync with Google Calendar or Outlook to allow seamless scheduling and automatic updates for events and bookings.
Customisable Member Portals
Offer personalised portals for members to view bookings, track payments, and communicate with staff or other members.
Event Promotion Tools
Provide tools for promoting events directly through email campaigns, social media integrations, or automated event listings on your website.
Multi-Language Support
Provide multi-language options to cater to diverse community members, ensuring accessibility for all.
Membership Renewals
Automate membership renewals and send reminders to members for upcoming expirations, ensuring continued engagement.
Event Waitlists
Allow users to join waitlists for fully booked events or sessions, and notify them automatically when spots become available.
Room Setup & Configuration
Allow staff to specify room layouts and setups for events, ensuring the right equipment and arrangements.
Have Questions? We’ve Got Answers.
Is there an online booking option for events and activities?
Yes, members can book events, rooms, or activities online or via the mobile app, with real-time availability and automatic notifications.
How does the check-in process work for events?
Members or attendees can check in using QR codes or PINs, either at self-service kiosks or via staff validation, ensuring smooth entry and attendance tracking.
Can I integrate the software with other systems or tools?
Yes, the software offers integration options with payment gateways, social media platforms, email systems, and calendar tools to enhance your operational capabilities.
Can the software handle large community events?
Yes, the software is designed to manage both small and large events, including tracking attendance, managing resources, and controlling event capacity.
Can I track volunteer hours and manage shifts?
Yes, the software allows for volunteer management, including tracking hours, scheduling shifts, and generating reports on volunteer activity.
Is customer support available for troubleshooting and training?
Yes, we offer dedicated customer support, including training, troubleshooting, and ongoing assistance to help you maximize the software's potential.
Ready to transform your Community Centre Management?
Join hundreds of UK community centres already using our all-in-one software — get expert support and start your free 30-day trial today.
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