Why Choose XEPOS For Your Martial Arts School?
XEPOS transforms martial arts school management by offering a comprehensive, easy-to-use EPOS system that streamlines billing, scheduling, and attendance tracking. Whether you run a small dojo or a large academy, our software simplifies daily tasks, giving you more time to focus on training students and expanding your business. With real-time reporting and automated invoicing, you can stay on top of finances effortlessly, while our intuitive scheduling system ensures your classes run smoothly. XEPOS also helps foster a better student experience by providing easy access to membership details, class schedules, and payment history, all in one place. Elevate your school’s operations and create more time for what matters—growing your martial arts community and achieving long-term success.
Contact SalesMembership Management
Effortlessly manage your martial arts school’s student base with XEPOS’ robust Membership Management feature. Whether you’re tracking individual student profiles, family accounts, or smart billing schedules, our system simplifies the entire process. From managing age, belt level, and emergency contact information to freezing, canceling, or reactivating memberships, XEPOS helps you stay organized and focused on what matters most—training and growing your students. Say goodbye to manual billing and hello to flexible payment options that suit your school’s needs, all in one intuitive platform.
Buy NowBelt Grading & Progress Tracking
Unlock a seamless way to track your students’ martial arts journey with XEPOS’ Belt Grading & Progress Tracking. From assigning belt levels and stripes to monitoring skill progression, this feature ensures that every student’s growth is recorded and visible. Keep a close eye on attendance-based grading eligibility and manage grading events, fees, and certificates with ease. Whether you’re running regular grading sessions or special seminars, XEPOS makes it simple to maintain a structured, transparent, and motivating grading system, empowering your students to reach new heights in their martial arts practice.
Buy NowKey Features:
Staff Timesheets (RFID Login)
Track staff attendance and working hours using RFID-enabled login systems for accurate payroll management.
Gift Cards & Store Credit
Offer convenient gift cards and flexible store credit options for classes, merchandise, and events, enhancing customer experience.
Franchise Dashboard
Effortlessly monitor and analyze franchise performance with real-time, detailed insights and actionable data across all locations.
Risk Assessment Pack
Access comprehensive, customizable risk assessment templates to ensure safety and meet compliance requirements for every event or class.
Instructor / Coach App
Equip your coaches with a powerful app to effortlessly manage class schedules, track student attendance, and stay connected with members.
Member Mobile App
Give your members the freedom to manage their experience with a mobile app that lets them view schedules, book classes and make payments.
Attendance Tracking
Easily monitor member attendance with real-time, automated tracking for classes, sessions, and events.
Class Scheduling & Timetables
Effortlessly create, manage, and view class schedules with customizable timetables and easy instructor assignments.
Automated Belt Certificates
Instantly generate and issue custom belt progression certificates for students after each successful grading event.
Multi-Discipline Support
Run multiple martial arts styles within one system, each with its own timetable, grading, and membership rules.
Online Class Bookings
Allow students to book classes in advance, with booking limits to prevent overcrowding and maintain safety.
Trial Class Management
Manage free or paid trial sessions with automatic conversion prompts and limitations to prevent misuse.
Multi-Screen POS Access
Accept payments at reception, gym-side, or on mobile devices, with seamless integration for memberships, gradings, and merchandise.
Retail & Equipment Sales
Sell martial arts gear and supplements through the POS system, linking sales to student accounts for easier management.
Automated Student Communications
Automatically send reminders, grading notifications, and timetable updates to reduce no-shows and admin workload.
Capacity & Safety Controls
Set class size limits based on available space or instructor ratios to ensure safe training environments.
Retention & Progress Reporting
Monitor student retention, belt progression, and identify potential drop-off risks for improved engagement.
Revenue Reporting by Discipline
Track income by martial art, class type, or coach to support pricing decisions and growth planning.
EPOS System for Martial Arts & School Management from just £99.00
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We have spent the last 6 years working with other businesses in your sector. We understand every painpoint,
that’s why we have created the perfect epos system specifically for your business, with every feature you will ever need.
