Why Choose XEPOS For Your Martial Arts Schools?
XEPOS provides advanced martial arts payments and billing software designed specifically for dojos and martial arts schools. This powerful dojo management system streamlines operations by automating recurring payments, managing memberships, generating invoices, and tracking student progress effortlessly. With XEPOS, martial arts schools and dojos can simplify dojo administration, reduce manual work, ensure accurate payment processing, and focus on delivering top-quality training. Trusted by dojos of all sizes, this martial arts school software combines automated billing, membership management, student tracking, and operational efficiency into one seamless, easy-to-use solution. Built to scale with your school, XEPOS also provides real-time reporting, analytics, and insights to help dojo owners make smarter business decisions and grow their martial arts programs.
Contact SalesFamily & Multi-Student Account Management
XEPOS simplifies billing for families with multiple students through family and multi-student account management in its dojo billing software. Consolidate invoices, apply sibling or family discounts, and track payments across multiple accounts with ease. This feature ensures that UK martial arts schools can efficiently manage memberships, student profiles, and family billing in one centralized platform. The software is designed to handle multi-student payments, membership renewals, and billing reports, making it the ultimate martial arts payments and billing solution for modern dojos.
Contact SalesMembership & Online Mobile Payments
XEPOS empowers students and parents with flexible online and mobile payments, fully integrated into its martial arts payments and billing software. Accept credit/debit cards, direct debit, Apple Pay, Google Pay, and web portal transactions securely. This feature boosts on-time payments, membership retention, and financial transparency for UK dojos. By integrating online and mobile payment options, martial arts schools can streamline billing, invoicing, and student account management while giving members a convenient, user-friendly way to pay. XEPOS ensures accurate payment tracking, automatic reporting, and full visibility over student subscriptions, memberships, and dojo finances.
Contact SalesAutomated Recurring Payments & Subscription
XEPOS streamlines your dojo’s finances with automated recurring payments using advanced martial arts payments and billing software. Easily manage monthly memberships, class subscriptions, and tuition collection while reducing late or missed payments. UK dojos can automate billing cycles, recurring membership fees, and invoicing, ensuring accurate payment tracking for all students. With XEPOS, dojos benefit from a secure, reliable, and fully automated martial arts billing system designed for smooth operations and seamless student payment management.
Contact SalesKey Features:
Student Billing History
Track all student payments, outstanding balances, and past-due invoices in an organized and transparent system.
Event & Seminar Billing
Easily schedule, promote, and collect payments for workshops, tournaments, seminars, or special martial arts events.
Gift Cards & Store Credit
Offer convenient gift cards and flexible store credit options for classes, merchandise, and events, enhancing customer experience.
Rank & Belt-Triggered Fees
Automatically charges grading, belt testing, and seminar fees as students progress, providing seamless and automated billing.
Multiple Payment Methods
Accept credit/debit cards, direct debit, Apple Pay, Google Pay, and online banking, giving students flexible ways to pay.
Automated Invoicing & Receipts
Generate invoices and receipts automatically, email them to members, and store them securely in student profiles for easy reference.
Custom Payment Plans
Offer class packs, trial programs, and flexible billing cycles to accommodate the unique needs of each student.
Member Mobile App
Give your members the freedom to manage their experience with a mobile app that lets them view schedules, book classes and make payments.
Attendance & Check-Ins
Monitor student attendance and class check-ins seamlessly while linking attendance records to billing and membership plans.
Family Portal & Billing
Allow parents to manage multiple children under one account with consolidated invoices and automatic discounts.
Financial Transparency
Maintain clear, accessible financial records for students and parents, ensuring trust and accountability in your dojo.
Automated Refunds
Quickly process refunds, cancellations, and membership pauses with accurate prorated adjustments to streamline dojo billing.
Discount & Promo Code Automation
Offer early-bird discounts, seasonal promotions, or referral incentives automatically applied during payment checkout.
Auto Renewal & Expiry Notifications
Notify students and parents about upcoming membership renewals or expirations to improve retention and prevent lapses.
Teacher & Instructor Commission Management
Automatically calculate instructor commissions based on classes taught, student attendance, or ranking fees.
Waitlist & Booking Optimization
Automatically promote waitlisted students as spots become available and update billing seamlessly for smooth dojo operations.
Custom Reporting & Export
Generate tailored financial and attendance reports and export them for accounting or board review.
Class Capacity Management
Set maximum class sizes and waitlists, ensuring dojos operate safely while automatically handling billing for waitlisted students.
Retention & Progress Reporting
Monitor student retention, belt progression, and identify potential drop-off risks for improved engagement.
Multi-Location Support
Manage memberships, payments, schedules, and classes across multiple dojo branches from a single, centralized platform.
Real-Time Reporting
View revenue, attendance, retention, and performance metrics instantly to make informed operational and financial decisions.
Have Questions? We’ve Got Answers.
How does automated billing work for martial arts schools?
Automated billing handles recurring membership payments, class subscriptions, and rank-based fees without manual intervention, ensuring on-time payments and reducing administrative work for UK dojos.
Which payment methods are supported?
Most software supports credit/debit cards, direct debit, Apple Pay, Google Pay, and online bank transfers, ensuring secure and flexible payment options for students and parents.
How can I track belt progression and rank advancement fees?
The software automatically records belt ranks and student progression, and can charge grading or belt testing fees directly, saving time and reducing errors.
Does the software handle event or seminar billing?
Absolutely, it can schedule and bill for special events, seminars, or workshops, including one-time charges and automated invoicing.
Can I manage multiple dojo locations?
Yes, multi-location support allows centralized management of memberships, classes, and payments across different branches of your martial arts school.
Can the software handle refunds or membership pauses?
Yes, you can create tiered memberships, trial programs, class packs, and family discounts, allowing full flexibility for your dojo’s billing needs.
Ready to streamline your Martial Arts Dojo Operations?
Join hundreds of martial arts dojos already using our all-in-one software — get expert support and start your free 30-day trial today.
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