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Club Finance Dashboard: Monitor subscriptions, payments, and club finances from one dashboard.
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Mass Payment Request Management: Send payment requests instantly to squads, teams, or all club members.
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Family & Team Discounts: Create custom discounts for siblings, squads, and group memberships easily.
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B2B Rugby Club Invoicing: Invoice sponsors, schools, or external rugby organisations directly.
Why Choose XEPOS For Your Rugby Club?
XEPOS Rugby Club Management Software helps UK rugby clubs run their entire operation from one central platform, including squads, fixtures, training sessions, player availability, memberships, and matchday organisation. Built specifically for grassroots rugby clubs, academies, and multi-team setups, it replaces spreadsheets, WhatsApp coordination, and manual admin with a fully automated system designed for real rugby workflows. From managing weekly fixtures and squad selection to tracking attendance, organising training sessions, and handling membership payments, XEPOS gives clubs complete control over day-to-day operations. Whether you manage junior rugby development, senior league teams, or community clubs, the platform streamlines communication, improves player coordination, and ensures every session, fixture, and member activity is managed efficiently in one place. With real-time reporting, automated notifications, digital payments, and mobile-friendly access, rugby clubs can reduce administration, improve operational efficiency, and deliver a better experience for players, coaches, volunteers, and members throughout the season.
Contact SalesClasses, Coaching & Session Management
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Website-Embedded Class Bookings: Display rugby coaching schedules and session bookings directly on your website.
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1-to-1 Rugby Training Sessions: Schedule private rugby coaching and individual player development sessions easily.
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Permanent Coaching Attendance Records: Maintain long-term attendance records for players and coaching sessions.
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Non-Member Trial Sessions: Allow trial players to attend rugby sessions with automated follow-up workflows.
Member, Player & Staff Management
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Player Skills & Progression Tracking: Monitor rugby player skills, development levels, badges, and progression pathways.
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Coach, Staff & Volunteer Management: Store staff records and manage role-based access permissions securely.
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Bulk Member Import Tools: Import player and member data quickly from spreadsheets or external systems.
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Member, Parent, or NOK Logins: Bespoke logins for adult members and parents/guardians of younger members.
Key Features:
Squad & Member Groups
Organise players by age groups, squads, teams, or skill levels efficiently.
Instructor Session Allocation
Assign coaches and instructors to specific squads, age groups, and training programmes.
Coach Performance Monitoring
Track coaching attendance, session activity, and player engagement insights.
Automated Club Signups
Allow new players and members to register online through embedded signup forms.
Parent Access Portals
Provide dedicated logins for parents managing junior rugby players.
Member Reminders & Alerts
Automate reminders for renewals, training sessions, fixtures, and club events.
Live Payment Status Tracking
View failed, pending, or successful payments in real time from one dashboard instantly.
Integrated Club Calendar
Sync fixtures, training sessions, and rugby events in one shared centralised calendar system.
Cancellation & Void Controls
Cancel postponed matches or void training sessions quickly and easily when required.
Player Add-On Registers
Add late or unexpected players to training sessions instantly without disrupting attendance records.
Multi-Session Check-In
Simplify attendance management across multiple activities and training sessions simultaneously.
Camp & Workshop Management
Manage rugby camps, workshops, and specialist coaching events centrally.
Free Trial Membership
Offer trial periods for new rugby members and youth academy players automatically online.
Fixture & Squad Availability
Track player availability and field complete rugby teams every week without confusion.
Club Message Board System
Share announcements and updates through a central rugby dashboard.
Mobile Friendly Interface
Access the platform on any device seamlessly from any location anytime with ease.
Advanced Customisable Stats
Track financial performance data with detailed operational insights and reporting tools.
Prevent Game Forfeits
Real-time availability ensures rugby teams are filled quickly before fixtures and matchdays.
Payment Failure Management
Retry failed payments automatically and get alerts on final failures.
Multi-Venue Management
Manage rugby grounds, training pitches, and multiple club venues centrally.
Smart Revenue Insights
Use data-driven analytics to improve rugby club profitability and operational efficiency.
XEPOS UK Rugby Club Software Starting at £39/month
Run and grow your rugby club with XEPOS Rugby Club Management Software. Manage squads, fixtures, training sessions, memberships, and matchday operations in one powerful platform — all from just £39 per month with expert support included.
Need a free quote? Reach out to our sales team at +443450345930
BUY NOWHave Questions? We’ve Got Answers.
How do rugby clubs coordinate multiple teams and age groups efficiently?
XEPOS Rugby Club Management Software helps clubs manage senior squads, junior sections, academy teams, and coaching schedules from one centralised rugby management platform.
Can rugby clubs track player attendance and participation throughout the season?
Yes, XEPOS Rugby Club Management Software records attendance for training sessions, fixtures, coaching programmes, and rugby development activities with real-time reporting tools.
Can rugby clubs automate memberships and recurring payments?
Yes, XEPOS Rugby Club Management Software automates rugby memberships, recurring subscriptions, payment reminders, and digital billing to reduce manual administration.
Can rugby clubs manage volunteers, coaches, and support staff centrally?
Yes, XEPOS Rugby Club Management Software helps clubs coordinate coaches, volunteers, physios, and support staff with role-based access and scheduling tools.
Is cloud-based rugby club software suitable for grassroots clubs?
Yes, XEPOS Rugby Club Management Software is designed for grassroots rugby clubs needing affordable tools for fixtures, memberships, communication, and operational management.
Can rugby clubs manage clubhouse and bar revenue through the system?
Yes, XEPOS Rugby Club Management Software tracks clubhouse purchases, matchday spending, café sales, and bar revenue through integrated payment and reporting tools.
Take Control of Your Rugby Club Operations Today.
Join UK Clubs using XEPOS Rugby Club Management Software to manage matchday operations and start your free 30-day trial.
Contact Sales