Rugby Club Management Software

Designed for Grassroots Rugby Clubs, Youth Teams & Matchday Operations.

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Discover the benefits

Why Choose XEPOS For Your Rugby Club?

XEPOS Rugby Club Management Software helps UK rugby clubs run their entire operation from one central platform, including squads, fixtures, training sessions, player availability, memberships, and matchday organisation. Built specifically for grassroots rugby clubs, academies, and multi-team setups, it replaces spreadsheets, WhatsApp coordination, and manual admin with a fully automated system designed for real rugby workflows. From managing weekly fixtures and squad selection to tracking attendance, organising training sessions, and handling membership payments, XEPOS gives clubs complete control over day-to-day operations. Whether you manage junior rugby development, senior league teams, or community clubs, the platform streamlines communication, improves player coordination, and ensures every session, fixture, and member activity is managed efficiently in one place. With real-time reporting, automated notifications, digital payments, and mobile-friendly access, rugby clubs can reduce administration, improve operational efficiency, and deliver a better experience for players, coaches, volunteers, and members throughout the season.

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Classes, Coaching & Session Management

  • Website-Embedded Class Bookings: Display rugby coaching schedules and session bookings directly on your website.

  • 1-to-1 Rugby Training Sessions: Schedule private rugby coaching and individual player development sessions easily.

  • Permanent Coaching Attendance Records: Maintain long-term attendance records for players and coaching sessions.

  • Non-Member Trial Sessions: Allow trial players to attend rugby sessions with automated follow-up workflows.

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Member, Player & Staff Management

  • Player Skills & Progression Tracking: Monitor rugby player skills, development levels, badges, and progression pathways.

  • Coach, Staff & Volunteer Management: Store staff records and manage role-based access permissions securely.

  • Bulk Member Import Tools: Import player and member data quickly from spreadsheets or external systems.

  • Member, Parent, or NOK Logins: Bespoke logins for adult members and parents/guardians of younger members.

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Payments & Subscription Management

  • Club Finance Dashboard: Monitor subscriptions, payments, and club finances from one dashboard.

  • Mass Payment Request Management: Send payment requests instantly to squads, teams, or all club members.

  • Family & Team Discounts: Create custom discounts for siblings, squads, and group memberships easily.

  • B2B Rugby Club Invoicing: Invoice sponsors, schools, or external rugby organisations directly.

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Key Features:

Squad & Member Groups

Organise players by age groups, squads, teams, or skill levels efficiently.

Instructor Session Allocation

Assign coaches and instructors to specific squads, age groups, and training programmes.

Coach Performance Monitoring

Track coaching attendance, session activity, and player engagement insights.

Automated Club Signups

Allow new players and members to register online through embedded signup forms.

Parent Access Portals

Provide dedicated logins for parents managing junior rugby players.

Member Reminders & Alerts

Automate reminders for renewals, training sessions, fixtures, and club events.

Live Payment Status Tracking

View failed, pending, or successful payments in real time from one dashboard instantly.

Integrated Club Calendar

Sync fixtures, training sessions, and rugby events in one shared centralised calendar system.

Cancellation & Void Controls

Cancel postponed matches or void training sessions quickly and easily when required.

Player Add-On Registers

Add late or unexpected players to training sessions instantly without disrupting attendance records.

Multi-Session Check-In

Simplify attendance management across multiple activities and training sessions simultaneously.

Camp & Workshop Management

Manage rugby camps, workshops, and specialist coaching events centrally.

Free Trial Membership

Offer trial periods for new rugby members and youth academy players automatically online.

Fixture & Squad Availability

Track player availability and field complete rugby teams every week without confusion.

Club Message Board System

Share announcements and updates through a central rugby dashboard.

Mobile Friendly Interface

Access the platform on any device seamlessly from any location anytime with ease.

Advanced Customisable Stats

Track financial performance data with detailed operational insights and reporting tools.

Prevent Game Forfeits

Real-time availability ensures rugby teams are filled quickly before fixtures and matchdays.

Payment Failure Management

Retry failed payments automatically and get alerts on final failures.

Multi-Venue Management

Manage rugby grounds, training pitches, and multiple club venues centrally.

Smart Revenue Insights

Use data-driven analytics to improve rugby club profitability and operational efficiency.

XEPOS UK Rugby Club Software Starting at £39/month

Run and grow your rugby club with XEPOS Rugby Club Management Software. Manage squads, fixtures, training sessions, memberships, and matchday operations in one powerful platform — all from just £39 per month with expert support included.

Need a free quote? Reach out to our sales team at +443450345930

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Have Questions? We’ve Got Answers.

XEPOS Rugby Club Management Software helps clubs manage senior squads, junior sections, academy teams, and coaching schedules from one centralised rugby management platform.

Yes, XEPOS Rugby Club Management Software records attendance for training sessions, fixtures, coaching programmes, and rugby development activities with real-time reporting tools.

Yes, XEPOS Rugby Club Management Software automates rugby memberships, recurring subscriptions, payment reminders, and digital billing to reduce manual administration.

Yes, XEPOS Rugby Club Management Software helps clubs coordinate coaches, volunteers, physios, and support staff with role-based access and scheduling tools.

Yes, XEPOS Rugby Club Management Software is designed for grassroots rugby clubs needing affordable tools for fixtures, memberships, communication, and operational management.

Yes, XEPOS Rugby Club Management Software tracks clubhouse purchases, matchday spending, café sales, and bar revenue through integrated payment and reporting tools.

Take Control of Your Rugby Club Operations Today.

Join UK Clubs using XEPOS Rugby Club Management Software to manage matchday operations and start your free 30-day trial.

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