XEPOS is a smart sports centre management software built for the UK market, helping sports centres, leisure trusts, and community facilities manage court and hall bookings, memberships, payments, and day-to-day operations from one powerful platform. Designed for multi-use sports facilities, XEPOS simplifies online bookings, EPOS transactions, class scheduling, and facility utilisation while giving operators full visibility over revenue and space usage. With secure payments, real-time availability, and detailed reporting, XEPOS supports efficient facility management, improved customer experience, and data-driven decision-making for UK sports venues. It is ideal for sports halls, indoor courts, studios, and pitches, supporting flexible pricing models, memberships, and pay-as-you-go access. Built to scale, XEPOS helps UK sports centres maximise space usage, reduce administrative workload, and increase participation across all activities.
Courts & facilities hire + Bookings Timetable
XEPOS enables UK sports centres to manage courts and facilities hire with a live bookings timetable, showing real-time availability for sports halls, courts, studios, and pitches. The system supports online bookings, recurring hires, flexible pricing, and automated confirmations, helping leisure facilities maximise space usage and prevent double bookings. Managers can view, edit, and control bookings across multiple spaces from one dashboard while customers enjoy a simple self-service booking experience. This improves utilisation rates and delivers a smoother booking journey for both staff and users.
Contact SalesHourly & Session-Based Activities Management
XEPOS supports both hourly bookings and structured session-based activities, allowing sports centres to schedule fitness classes, coaching sessions, leagues, and community programmes with ease. With configurable durations, capacity limits, instructor assignment, and pricing rules, XEPOS helps UK sports facilities optimise timetables, reduce scheduling conflicts, and increase participation across all activities. This flexibility supports pay-as-you-go access, memberships, and long-term programme planning.
Contact SalesMember App & Access Control Dashboard
XEPOS provides a dedicated member app and a central access control dashboard to manage digital check-ins, attendance, and facility access in real time. Built for UK sports centres and leisure venues, it enables members to access courts, classes, and facilities securely while reducing queues and reception workload. Managers gain full visibility over access permissions, usage patterns, and attendance data to support safe, efficient, and well-controlled facility operations, including events, classes, and peak-time sessions.
Key Features:
Facility Usage Analytics
Provide detailed analytics to identify trends and inform operational decisions.
Recurring Group Bookings
Support recurring bookings for clubs, community groups, and regular activities.
Staff Roles & Permissions
Control access to refunds, discounts, overrides, and sensitive actions with role-based permissions.
Self-Service Check-In
Allow members to check in independently on arrival using kiosks or mobile app integration.
Multi-Screen POS Access
Accept payments from reception desks, kiosks, tablets, or mobile devices for a seamless checkout experience.
Membership & Passes
Offer memberships, block passes, and pay-as-you-go access with automated member tracking.
Instructor/Coach Assignment
Allocate staff, coaches, and instructors to sessions based on role, availability, and qualifications.
Equipment Hire
Track and manage hire of sports and event equipment with availability, pricing, and payment options.
Capacity & Safety Controls
Set attendance limits per space or session to maintain safe and compliant operations.
Automated Confirmations
Automatically send booking confirmations, reminders, and updates via email or app.
Utilisation Reporting
Gain insights into which facilities and times are most utilised for smarter scheduling.
Calendar Management of Resources
Use an integrated calendar to coordinate staff, classes, bookings, and facility usage.
Diverse Payment Methods
Accept different payment types including cards, mobile wallets, and offline payments
Promotions & Discounts
Offer promotions or discounts on bookings, classes, and equipment hire to boost usage.
Membership Visits
Track member visit frequency to personalise engagement and improve retention.
Revenue Reporting
Analyse income by court, hall, activity, or time period to support budgeting and planning.
Membership Renewals
Automate membership renewals and send reminders to members for upcoming expirations.
Turnstile Access Control
Integrate turnstile systems to control and monitor facility entry in real time.
Have Questions? We’ve Got Answers.
Can I control who accesses specific facilities or sessions?
Yes, XEPOS includes access control features linked to bookings and memberships to ensure only authorised users can enter facilities.
Does XEPOS support self-service kiosks or a member app?
Yes, XEPOS supports self-service kiosks and a member app for check-ins, bookings, and access control, reducing queues and staff workload.
Can clubs and groups set up recurring bookings?
Yes, XEPOS allows clubs, leagues, and community groups to create recurring and long-term bookings easily.
Can memberships and passes be managed in one system?
Yes, the software manages memberships, block bookings, passes, and pay-as-you-go access with flexible pricing options.
Can staff access be controlled by role?
Yes, role-based permissions control staff access to refunds, discounts, overrides, and system settings.
How does sports centre management software reduce admin work?
By automating bookings, payments, confirmations, and reports, it significantly reduces manual administration.
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