Xepos Swimming Pool & Aquatic Centre Management Software offers a powerful, all-in-one solution to enhance your pool management, aquatic centre operations, and facility efficiency. With features such as lane scheduling, swim session booking, membership management, revenue tracking, and real-time access control, Xepos helps streamline your daily operations while ensuring safety compliance. Our software is designed to improve the swimmer experience, handle high volumes of bookings, and automate key processes, including capacity limits and automated notifications. Xepos provides the best swimming pool software for managing public swimming, lesson scheduling, club management, and POS systems. Maximize efficiency, ensure safety, and grow your aquatic centre with Xepos, the trusted aquatic centre management software solution.
Lane Scheduling + Session Management
Xepos provides powerful lane scheduling software for swimming pools and aquatic centres, allowing you to efficiently allocate lanes for public swim, lane swim, swimming lessons, and clubs. This feature helps you optimise pool space management, ensuring that each session runs smoothly. Xepos’ session management tools allow for real-time tracking, scheduling, and modifications, ensuring safety, compliance, and an optimal experience for swimmers.
Contact SalesMembership & Self-Service Check-In
Xepos offers comprehensive membership management software, providing easy options for your customers to join, renew, or modify their membership plans. Whether you’re offering seasonal passes, monthly memberships, or family bundles, Xepos supports flexible membership options that fit your needs. The self-service check-in feature allows members to check in quickly using mobile apps, kiosk check-in systems, or membership cards, improving customer experience and reducing wait times at the pool entrance, while enhancing overall operational efficiency.
Contact SalesGroup Booking Management & Swimmer Progress
With Xepos’ Group Management feature, managing large groups, such as school swim sessions, club practices, and private events, becomes effortless. Our software enables you to easily organize and coordinate group bookings, ensuring smooth scheduling and efficient use of resources, even during busy periods. In addition to streamlined group scheduling, Xepos provides the flexibility to monitor group dynamics, track attendance, and manage session-specific requirements, allowing your aquatic centre to maintain full control and deliver excellent service to every group.
Key Features:
Aquatic Centre Analytics
Collect and analyze data on pool usage, customer preferences, and financial performance.
Session Capacity Limits
Set and enforce swimmer limits per session to ensure safety with health regulations.
Real-Time Booking & Availability
Manage live bookings and availability to prevent scheduling conflicts for swimmers.
Fast Walk-In Sales
Quickly process high volumes of walk-in customers during peak swim times for a seamless experience.
Swim Passes & Bundles
Provide flexible single-entry passes, multi-session bundles, and seasonal swim options.
Access Validation
Assign coaches to classes based on availability and qualifications, ensuring compliance.
Instructor & Lifeguard Scheduling
Assign qualified staff to sessions and manage shift rotations efficiently.
Booking Rules & Timed Entry
Set time slots and manage entry windows to ensure smooth transitions and optimal flow between sessions.
Planned & Emergency Closures
Instantly close pools for maintenance or emergencies and notify customers in real time.
Attendance Reporting
Generate detailed reports on pool usage and track attendance for each session.
Multi-Screen POS Access
Accept payments for camps, merchandise, or sessions via mobile or reception.
Online Booking System
Allow swimmers to book, reschedule, or cancel sessions online for added convenience.
Customizable Pricing
Set dynamic pricing for peak times, off-peak hours, and promotions to optimize revenue.
Health & Safety Compliance
Automatically track and ensure compliance with UK health and safety regulations for pools.
Staff Permissions & Governance
Control who can issue refunds, overrides, or discounts, ensuring proper governance.
Revenue & Financial Reporting
Monitor real-time income, session sales, membership renewals, and trends to optimize budgeting and financial management.
Calendar Management of Resources
Easily manage staff, class schedules, and facility bookings with an integrated calendar system.
Waitlist Management
Automatically manage waitlists for popular swim sessions, ensuring swimmers are placed in sessions as soon as spaces become available.
Have Questions? We’ve Got Answers.
How does the software ensure safety compliance for pools?
Our software helps enforce capacity limits per session and provides real-time monitoring to ensure compliance with health and safety regulations. It also tracks maintenance and emergency closures to keep swimmers safe.
Is there an online booking system available for swimmers?
Yes, our software includes an online booking system that allows swimmers to book, reschedule, and cancel sessions directly through a website or mobile app for added convenience.
Can I track swimmer progress with the software?
Yes, our software allows you to monitor swimmer performance, track achievements, and generate reports on progress over time, making it easy to offer personalized training.
Can I set up automatic notifications for bookings and cancellations?
Yes, our software sends automated notifications to swimmers about booking confirmations, cancellations, changes, and reminders to keep everyone informed.
Is your software compatible with mobile devices?
Yes, our software is mobile-friendly and supports bookings, session management, and staff scheduling on mobile devices for both staff and customers.
How do I manage access control for swimmers?
The software provides secure access control by validating swimmer entry using bookings, membership cards, or passcodes, ensuring smooth and controlled access to the pools.
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