Xepos is purpose-built software for tennis and padel centres that need to manage busy courts, varied play formats, and different member access rules without added complexity. The platform brings together court booking, online payments, memberships, coaching schedules, and league management into one system, helping UK clubs improve court utilisation, reduce admin workload, and deliver a smooth booking experience for players across tennis and padel courts. Designed to support both scheduled play and casual sessions, Xepos allows clubs to control peak-time access, maximise available court hours, and adapt easily as padel participation and demand continue to grow alongside traditional tennis programmes.
Intelligent Court & Demand Management
Xepos goes beyond basic bookings by actively managing court demand across tennis and padel facilities. Advanced rules control peak-time access, priority booking windows, session limits, and fair-use policies to balance availability between members and pay-and-play users. Automated waitlists and real-time cancellation handling help fill courts without manual intervention, while demand patterns can be analysed to adjust pricing, schedules, and access rules over time. This ensures courts remain busy, accessible, and fairly allocated even during the highest demand periods.
Contact SalesAccess Control, EPOS & Performance Intelligence
Built for high-traffic tennis and padel venues, Xepos integrates turnstiles, multi-screen POS, and online payments into one secure system. Player access can be automatically validated against bookings or membership status, reducing queues and staff workload during peak hours. Financial and operational data is consolidated into actionable insights, allowing managers to understand how courts, sessions, and time slots contribute to overall performance. This intelligence supports smarter staffing decisions, pricing strategies, and long-term facility planning.
Contact SalesCoaching, Open Play & Competitive Scheduling
From structured coaching programmes to casual play, Xepos supports every type of on-court activity. Clubs can schedule private lessons, group coaching, open play sessions, and recurring club bookings alongside organised ladders, leagues, and tournaments. Courts and coaches are assigned within the same system, reducing clashes and improving visibility for staff and players. Attendance tracking provides insight into participation across tennis and padel sessions, helping clubs refine programmes and plan future schedules.
Key Features:
Online Pre-Booking
Allow families to book and pay online in advance, reducing queues, and front-desk pressure.
Walk-In Sales Mode
Process walk-in visits quickly and efficiently, even during busy peak periods and high footfall days.
Family Accounts
Link parents and children under one account for faster bookings, easier check-in, and repeat visits.
Age-Based Access Rules
Control access using age or height rules to ensure safety and correct session allocation.
Waiver & Consent
Collect digital waivers and parental consent during online booking or check-in.
Membership Management
Offer memberships, passes, and loyalty rewards to encourage repeat visits and customer retention.
Role-Based Staff Permissions
Control system access by staff role to protect data and prevent unauthorised actions.
Multi-Site Management
Manage multiple venues from a single dashboard, ideal for growing operators.
Party & Group Bookings
Easily manage birthday parties, group visits, and private hire sessions within scheduled time slots.
Automated Booking Reminders
Reduce no-shows with automatic email or SMS booking confirmations and reminders.
Attendance Tracking
Track attendance by session to monitor turnout, identify trends, and optimise capacity planning.
Revenue Reporting
Analyse revenue by session type, date, and time to support better operational and pricing decisions.
Promotions & Discount Codes
Run promotions, school holiday deals, and discount codes with full usage tracking.
Peak Time Analysis
Identify busiest sessions and days to optimise pricing, staffing, and capacity.
Dynamic Pricing
Adjust prices based on peak times, off-peak sessions, age groups, or special events to maximise revenue.
Digital Displays/Calendar Views
Use clear digital schedules and calendar views so staff and visitors can see sessions at a glance.
Real-Time Availability Display
Show live session availability online to reduce phone calls and booking enquiries.
No-Show Reporting
Track missed bookings and improve forecasting and scheduling accuracy.
Have Questions? We’ve Got Answers.
Is family activity centre software suitable for soft play centres?
Yes, it is ideal for soft play centres, offering features like timed sessions, age-based access, capacity control, party bookings, and fast check-in during busy periods.
Can families book sessions online in advance?
Yes, families can book and pay online before they arrive, reducing queues and improving entry flow during peak times.
Can staff take payments on multiple devices?
Yes, multi-screen POS access allows payments to be taken on multiple devices at the same time.
Can parents book multiple children at once?
Yes, multi-child booking allows families to book and check in multiple children under one account.
Is family activity centre software easy to set up?
Yes, the system is designed for quick setup with onboarding and support provided.
Can the software support multiple venues?
Yes, multi-site management allows operators to manage multiple locations from one dashboard.
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